Executive Admin Assistant

Permanent employee, Full-time · Cebu

32,000 - 42,000 ₱ per year

Your mission

Executive Admin Assistant will be responsible for managing the CEO's schedule, preparing documents and proposals, following up with vendors and customers, and assisting with various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Review and summarize meeting notes for the CEO.
Ensure the CEO meets all deadlines by managing their schedule and reminders.
Scheduling and coordinating meetings, appointments, and events.
Acting as a point of contact between the executive and internal/external parties to meet deliverables and timelines.
Prepare documents and proposals as needed.
Follow up with vendors and customers to ensure timely responses and actions.
Filter and research team requests before presenting them to the CEO.
Collaborate with the CEO on audit projects involving vendors and costing.
Handle personal calls related to bill payments and other time-consuming tasks.

Your profile

Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Discretion and confidentiality in handling sensitive information
Effectively identify roadblocks and resolving issues
Identify problems and provide effective, solution-oriented responses.
Ability to handle sensitive information with the utmost confidentiality and professionalism.
Anticipating needs and taking initiative to address them before they become issues.

Qualifications:

5+ years of executive administrative experience (possesses long term stability)
Familiarity with project management tools and software.
Basic understanding of financial and audit processes.

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About us

Dynamix provides IT, communication, and cybersecurity services to companies that need practical solutions and responsive support. We’ve been doing this for over a decade, with a global team based in the United States, the Netherlands, the Philippines, and India.

We work with customers in more than 55 countries. Our projects vary, but the goal stays the same: help businesses move forward by making technology work for them.

As a team, we focus on clarity, accountability, and progress. Everyone plays a role in building systems that solve real issues and support long-term growth. We keep communication open, responsibilities clear, and collaboration easy.

If you're looking to work with experienced people who care about doing things right, Dynamix is a place where your skills can make a difference.

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We are looking forward hearing from you!

Thank you for your interest in Dynamix. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to recruiting@dynamixcloud.com.